Exhibitor FAQ

You’ve Got Questions?
Check out the FAQ to find your answers below.

What are the booth dimensions?

What is provided in each booth?

Is Wi-Fi included?

Is electrical included?

I paid for electrical, do I need to bring my own cords?

Do I have to be there the whole time?

What is the best way to bring things into my booth?

What is the shipping address?

Can I ship my booth materials ahead of time? (Domestic)

How do I ship my booth materials? (International)

Do I need to Register with the FDA?

Do I need to post signs about cadmium?

Do I need to collect/pay sales tax?

 

 

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What are the booth dimensions?

Each booth is 8 feet wide and about 7 feet deep.  Most of the space has very high ceilings (like 40 feet), but there are a few booths under a 12 foot overhang.  Each booth will either be backed by a wall or – if it is in the center of the space – be backed by pipe and drape separate the booth from the exhibitor on the next aisle that back ups to you.  If you are concerned that your booth won’t clear the 12 foot overhang, let us know via email at chocolate@craftchocolateexperience.com

 

 

What is provided in each booth?

Each booth registration includes:  one 6-ft. table (or two for a double) table linen at the front, one 6-foot prep table in the back, wi-fi, health permits, city required sanitary equipment like hand wash stations, 2 boxed lunches for each Saturday and Sunday, and trash receptacle.

 

 

 

Is Wifi Included?

Yes.  A login code will be provided when you check in at the venue.

 

 

 

Is electrical included?

No.  Only exhibitors who requested electrical when they registered will be provided with an electrical outlet.

 

 

Yes. Cords and powerstrips ARE NOT provided, please bring your own.

 

 

Do I have to be there the whole time?

Yes. As was stated at registration, exhibitors are expected to be at their booths for all 3 sessions:  Friday, March 6 from 7:00 – 10:00PM,  Saturday and Sunday March 7 & 8 from 11:00AM – 5:00PM.  Exhibitors who show up late or leave early may be asked to leave and may not be asked to return.

 

 

What is the best way to bring things into my booth?

Bringing your items yourself through the loading dock is the best way to bring in your booth supplies. Registered Exhibitors will be asked to sign up for a load in time to manage flow at the gate. This is a non-union event so you will be expected to carry your own items.There are parking spaces available at the loading doors to use while you are unloading. Once you have unloaded, we will have you move your car to the hourly lot behind the load in doors.

 

What is the shipping address?

Craft Chocolate Experience
c/o Palace of Fine Arts
3601 Lyon St.,
San Francisco, CA 94123
Attn:  Cody Brown (650-823-5331)

 

 

Can I ship my materials ahead of time? (Domestic)

Yes. If you would like to ship your materials to the building, you can do so using any domestic carrier. Please send it to the attention of Cody Brown. If you also notify us with your shipping details (by filling out this quick form), we can be informed if you have an issue. ITEMS MUST ARRIVE BETWEEN FEB 24 and MARCH 5th.

 

How do I ship my booth materials? (International)

There are a couple of ways to bring your items in, and ultimately, you must decide what works best for you.  We strongly recommend going with DHL, as they will handle all customs declarations for you.  If you are shipping to the venue, please target your arrival between Feb 25th at March 5th to the following address:

Craft Chocolate Experience
c/o Palace of Fine Arts
3601 Lyon St.,
San Francisco, CA 94123
Attn:  Cody Brown (650-823-5331)

 

Also, let us know what you are shipping by completing this short Shipping Information form.  In case there is an issue, this will help us to identify your shipment. This form is optional, but if you don’t complete it, we may not be able to assist you.

Another option is to carry the items in with you when you fly in.  You can see how to declare your items at the airport.  You are allowed to bring in $1600 in value “for personal use” before you need to declare.  Here are the details from Customs.

 

 

Do I need register with the FDA?
If you are company that falls into the category of “retail food establishments,” (annual sales direct to consumers is greater than sales of products to all other buyers) you don’t have to register with the FDA. Here’s the clause that applies:
  • Retail food establishment means an establishment that sells food products directly to consumers as its primary function. The term “retail food establishment” includes facilities that manufacture, process, pack, or hold food if the establishment’s primary function is to sell from that establishment food, including food that it manufactures, processes, packs, or holds, directly to consumers. A retail food establishment’s primary function is to sell food directly to consumers if the annual monetary value of sales of food products directly to consumers exceeds the annual monetary value of sales of food products to all other buyers. The term “consumers” does not include businesses. A “retail food establishment” includes grocery stores, convenience stores, and vending machine locations. A “retail food establishment” also includes certain farm-operated businesses selling food directly to consumers as their primary function. (21CFR1.227)

If you ARE NOT a retail establishment and are not already operating with the FDA, here’s the  step-by-step process to register a new facility on the FDA website in lots of detail: FDA food facility registration. Creating a new registration is straightforward and quick online, with one caveat: foreign companies need to designate a U.S. Agent (associated with a US address) who will be the main point of communication between the company and the FDA.

 

 

Do I need to post signs about cadmium?

No.  Craft Chocolate Experience: San Francisco staff will post all necessary signage to be in compliance with Prop 65 requirements.

 

 

Do I need to collect/pay sales tax?

Chocolate and Confections are exempt from California sales tax. If you are only selling chocolate and confections, we do not believe that registering and collection of sales tax is required.  However, if you are planning on selling non-confection items in your booth – including merchandise, please consult the California Tax code on how to be compliant as a “temporary seller” (click here for details).It is your responsibility to be compliant with all California Tax requirements.